Every task in MaintIQ belongs to a cadence. The cadence controls when the task appears on the Dashboard, when it is considered overdue, and how it is grouped in History and Insights. Choosing the right cadence is the single most important decision when building a recurring duty.
The four cadences
Daily
Daily tasks appear every shift and reset at local midnight in the Facility's time zone. Use Daily for high-frequency checks where a missed day is a real risk:
- Water sampling and chlorine readings.
- Line walkthroughs and safety look-arounds.
- Restroom checks at retail and food-service sites.
- Boiler blowdown logs.
A Daily task that is not completed by end-of-day is marked Missed and surfaces on the Admin's overdue list the next morning.
Weekly
Weekly tasks appear once per ISO week (Monday to Sunday in the Facility's time zone). Use Weekly for tasks that genuinely don't need daily attention:
- Air-handler filter inspections.
- Gauge calibrations and meter reads.
- Area deep cleans.
- Lubrication of secondary drives.
The task is available all week. As soon as any technician completes it, the entry is timestamped and locked for the week.
Monthly
Monthly tasks appear on the first of every calendar month and stay open until the last day of the month. Use Monthly for:
- Compliance logs (OSHA, FDA, EPA documentation).
- Lubrication schedules for low-RPM equipment.
- Emergency lighting tests.
- Eyewash and shower flushes (or weekly, depending on local rules).
One-off
One-off tasks have a single due date. Use them for project work, vendor visits, or any duty that does not repeat.
Rollover and time zones
Cadences roll over in the Facility's time zone, not the user's. A technician in Denver completing a Daily task on a Houston Facility at 11:30 PM CST will have it logged for the Houston shift, even though it is 10:30 PM in Denver.
If a Facility is set to the wrong time zone, your Insights numbers will quietly drift. Audit Admin → Facilities → Time zone before relying on long-term trend reports.
How to pick the right cadence
A simple decision tree:
- Does a single missed occurrence create real risk? If yes, Daily.
- Is the task tied to a regulatory week or week-of-the-month? If yes, Weekly.
- Is the cadence dictated by a calendar month (or quarterly equivalent)? Monthly.
- Otherwise, prefer the longest cadence that still keeps the equipment healthy — overburdening Daily with low-risk work trains the team to ignore the list.
Common mistakes
- Listing every PM as Daily "just in case." Over-scheduling destroys completion rates and hides real misses.
- Mixing cadences in one task. Split "check oil daily, change filter weekly" into two separate tasks so each gets its own rollover and history.
- Setting Monthly tasks on the 31st. Months with fewer days still trigger the task; just pick "first of month" or "last of month" and let MaintIQ handle the calendar.
FAQ
Can I see all four cadences on one screen? Yes. The Dashboard groups today's open work by cadence and the Ops tab shows the full shift checklist.
Can a task be both daily and weekly? No — pick one. Use linked SOPs to attach a longer procedure to a daily check.
What happens if my time zone changes (daylight saving)? Rollovers follow the Facility's IANA time zone, which automatically handles DST.